Registration and Consent

To attend RoboCup 2018 Montréal Canada

Important information about the Online Registration process, Payment, Timelines, and Cancellation Policy.

To register following a invitation letter, you need to register here. Online Registration

All participants of RoboCup International 2018 must complete and sign a consent form prior to entering the venue. Official Consent Form

Only qualified teams can register. Please wait until your team league qualifies as the Online Registration will only be made available to teams approved. There is a registration code necessary which we will send to the team leaders of the qualifying teams.

The registration process is separate for the qualified team, the team leader and team members. When registering a team, you need to include the information for a "point of contact" for the team. The person serving as point of contact should be registered AFTER the registration is complete for the team. In addition to registering your team, all team leaders and team members need to register as a Faculty member, Staff member or Student participant.

REGISTRATIONS ARE ONLY COMPLETE WHEN PAYMENT IS RECEIVED. ALL FEES ARE IN US DOLLARS - CURRENCY (USD). Please have your credit card ready at the time of registration. No registration is considered complete until full payment is received.

Remember to verify the Country VISA requirements to enter Canada

The necessary documents including the Invitation letter for the VISA application will be sent to the participants at the earliest convenience after the registration is COMPLETE. If you have questions, please send an email to visaletter@robocup2018.com

MAJOR Leagues Registration - Dates and Fees

Please use the web-based Online Registration System
Qualified teams are organized by league. Team members can only register after their online team registration is complete.

Date	Participants	Price
Early registration March 1 – April 15, 2018	MAJOR Team $790 Student $380 Faculty/Staff $515 Individual* $515
Regular registration (no team registration accepted after May 18) April 16 – May 18, 2018	MAJOR Team $920 Student $440 Faculty/Staff $580 Individual* $580
Late registration May 19 – June 13, 2018	MAJOR Team NOT AVAILABLE Student $515 Faculty/Staff $650 Individual* $650

MAJOR Individual – Faculty who do not have teams, but want to register for the competition can register as a non-participant. No prior registration of a team is required in these cases. These participants are invited to all social events, but may not enter team areas and do not receive a RoboCup 2018 Montréal Canada certificate.

We strongly encourage everyone to register as early as possible. Please avoid on-site registration, as we may be forced to reject on-site registrations due to space limitations. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions. Long waiting hours may be incurred at the onsite registration.

JUNIOR Leagues Registration - Dates and Fees

Date	Participants	Price
Registration (no team registration accepted after May 18) March 1 – May 18, 2018	JUNIOR Team $160 Student $160 Mentor $160 JUNIOR Parent/Chaperone $160
Late registration May 19 – June 13, 2018	JUNIOR Team NOT AVAILABLE Student $290 Mentor $290 JUNIOR Parent/Chaperone $290

NOTE

• Before you can register your JUNIOR team, the team must be qualified. Please contact your RoboCupJunior National Representative for all questions concerning qualification.
• JUNIOR teams MUST HAVE at least TWO TEAM MEMBERS in order to register. JUNIOR teams MUST consist of minimum of TWO TEAM MEMBERS.
• We STRONGLY RECOMMEND teams to register ALL TEAM STUDENTS AT ONCE. The system DOES NOT allow you to add only ONE TEAM STUDENT to your existing registration. Adding an additional student team or team of students later without it being two extra students will not be possible
• Parents or other mentors need to register as JUNIOR Parent/Chaperone for permission to enter the site at any time, to be admitted to certain restricted areas, and to participate in social events.
• Parents accompanying their children, who want to visit the site only during hours for public access and only in areas open to the public, do not need to register. For visitor information, please visit: SYMPOSIUM SCHEDULE or COMPETITION SCHEDULE

We strongly encourage everyone to register as early as possible. Please avoid on-site registration, as we may be forced to reject on-site registrations due to space limitations. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions. Long waiting hours may be incurred at the on-site registration.

Registration as Symposium Only Participant - Fees

It is possible for both faculty and students to register as Symposium Only participants. Invitation letters to Symposium Only participants are issued to those with accepted publications therein, only.

Non-Participant/Symposium Only Faculty/Staff:

Faculty/staff	$380
Student	$245

All registered team members are automatically admitted to the Symposium. Team members do not need to register separately for the symposium.

Payment Methods

Our registration web site offers the following payment options:

1. Credit Card (Visa, Mastercard, AMEX). THIS IS THE PREFERRED METHOD.
2. Wire Transfer (USD). AVAILABLE ONLY UNTIL MAY 18, 2018.

Wire transfer should be used in exceptional cases only, and if credit card payment is not possible. Registration will be considered complete only if the amount due is received IN ITS TOTALITY IN US DOLLARS in the bank account on or before the respective date (e.g., April 15, for early registration). It is your responsibility to ensure that this will be the case. In order to help expedite the payment process, we ask that you please send your check number or wire transfer transaction information to april.robocup@gmail.com. Please note that wire transfer payments will be deactivated after May 18, 2018.

Country Visas and Cancellation Policy

Participants from some countries require a tourist visa to enter Canada.

For those who need a visa, here is the policy:
The necessary documents including the Invitation letter for the VISA application will be sent to a team member once the team registration and the team member registration have been completed, i.e., payment has been received. There will be no exceptions.

The following cancellation procedure applies, should:

• The visa application was not successful; and
• The registration was completed (i.e., payment received) by April 15, 2018; and
• The cancellation is requested before May 18, 2018,

Then:

• The full registration amount will be refunded, except for a handling charge of $100 per person, and $100 for the team if the team is also cancelled. Otherwise, there is no refund.